Where passion for childcare meets trusted recruitment

Last updated: March 2026

We value your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, and protect your data when you visit our website, register with us, or use our recruitment services.

1. Who We Are
Sincere Staffing is a specialist childcare recruitment agency providing staffing services to nurseries, schools, and families across the UK.

Data Controller: Sincere Staffing limited
Email: info@sincerestaffing.co.uk

2. What Information We Collect
We may collect and process the following types of personal information:
If you’re a candidate (childcare professional):


– Name, contact details, address, and date of birth

– CV, employment history, qualifications, and references

– Right-to-work documents (e.g., passport, visa, DBS checks)

– Information about your preferences, skills, and job interests

If you’re an employer or family:

– Contact name and business/family details

– Role requirements and preferences

– Invoicing or payment information

If you use our website:

– Technical data such as IP address, browser type, and usage information (via cookies)

3. How We Use Your Information
We use your information to:

– Provide recruitment and placement services

– Match candidates with suitable roles

– Communicate with you about job opportunities or vacancies

– Manage our relationship with clients and candidates

– Comply with legal or regulatory requirements

4. Lawful Basis for Processing
We process your personal data based on:

– Consent – when you register with us or subscribe to updates

– Contract – to provide recruitment services to you

– Legitimate interests – to improve our services and maintain business relationships

– Legal obligations – to meet regulatory requirements (e.g., right-to-work checks)

5. Sharing Your Information
We only share data where necessary and appropriate, such as:

– With prospective employers or families (with your consent)

– With trusted third-party service providers (e.g., payroll, DBS checks, IT support)

– Where required by law or regulation

We do not sell your personal information to anyone.

6. Children’s Privacy
Our website is not designed to attract children, and it is not our intent to collect personal data from children under the age of consent in their country of residence. We therefore request that children under the age of consent do not submit any personal data to us.

7. Data Retention
We keep your data only as long as necessary:

– Candidate data: up to 2 years after your last contact with us (unless you ask us to retain it longer)

– Client data: as long as our working relationship continues and for up to 6 years for legal records

8. Your Rights
Under the UK GDPR, you have the right to:

– Access your personal data

– Request correction of inaccurate data

– Request deletion of your data (‘right to be forgotten’)

– Object to processing or withdraw consent

– Request data portability

– Lodge a complaint with the Information Commissioner’s Office (ICO)



You can contact the ICO at www.ico.org.uk.

9. Security
We take data protection seriously and use appropriate technical and organisational measures to keep your data secure — including password protection, encryption, and restricted staff access.

10. Cookies
Our website uses cookies to enhance your browsing experience and collect anonymous usage data. You can manage or disable cookies in your browser settings.

11. Updates to This Policy
We may update this Privacy Policy periodically to reflect changes in law or our practices. The latest version will always be available on our website.

12. Contact Us
If you have any questions or would like to exercise your rights, please contact us at:



Email: info@sincerestaffing.co.uk